Never Miss Maintenance.Simple Where It Should Be. Powerful Where It Matters.
Track service history, tasks, reminders, costs, fuel, and reports without the confusing setup or enterprise price tag.
Dashboard
Equipment overview
Equipment
0
This Month
$0
Due Soon
0
Needs Attention
Annual DOT Inspection
Freightliner Cascadia · Due Apr 15, 2026
Hydraulic Fluid Change
Caterpillar 320 · Due Apr 20, 2026
Recent Services
View allEngine Oil Change
Toyota Camry · Apr 18
$89
Track Adjustment
Caterpillar 320 · Apr 14
$480
Brake Inspection
Freightliner Cascadia · Apr 10
$275
Spreadsheets get messy. Enterprise tools are too much.
EquipNote is the practical middle: powerful maintenance tracking that stays easy to set up, easy to use, and affordable as you grow.
Spreadsheets
Easy to start, hard to trust later
- ✓Scattered records
- ✓Manual reminders
- ✓No clear cost history
Enterprise fleet software
Powerful, but often more than you need
- ✓Long setup
- ✓Bloated workflows
- ✓Expensive monthly contracts
EquipNote
Simple to use, powerful where it matters
- ✓Tasks, service logs, and reminders
- ✓Costs, fuel, reports, and teams
- ✓No enterprise price tag
Everything you need to stay ahead of maintenance
Track service, plan work, control costs, and keep your team aligned without spreadsheets.
Reminders
Know what's due
Schedule maintenance by date, mileage, or hours and get notified before work slips.
Never miss the next service window
Service records
Keep a clean history
Log completed work with costs, notes, photos, and documents in one searchable record.
One record for every vehicle and machine
Tasks
Plan work before it slips
Turn upcoming repairs, inspections, and follow-ups into a clear board your team can act on.
Move work from planned to completed
Analytics
See costs clearly
Spot expensive equipment, fuel trends, and recurring maintenance costs at a glance.
Know where maintenance money goes
Team collaboration
Work together as a team
One subscription covers your whole team. Invite up to 4 members - everyone gets full Ultimate access with no extra cost.
One plan, whole team covered
Predictions
Forecast upcoming service from usage patterns
Fuel
Track fill-ups, consumption, and total spend
Scheduling
Use date, mileage, or operating-hour intervals
Import
Bring in records from Excel or CSV
Photos
Attach visual proof to maintenance logs
QR Links
Place a QR on equipment for quick status and service checks
Up and running in minutes
No complex setup. Just add your equipment and start tracking.
Add Your Equipment
Quickly add your vehicles and equipment with basic details like make, model, and current mileage.
Plan Tasks or Log Service
Create tasks for upcoming work, or log completed service with costs, notes, and photos.
Get Reminders & Insights
Turn finished work into service history, get reminders, and see where your money goes.
Pros are preventing breakdowns with EquipNote
“Managing 15 vehicles used to be a nightmare. EquipNote keeps everything organized and I never miss a service appointment.”
“I track my truck, trailer, and all my equipment in one place. The reminders save me from expensive breakdowns.”
“Started with the free plan for my car, then added my motorcycle. Simple to use and keeps me on schedule.”
Simple, Transparent Pricing
Start free. Upgrade when you need more.
Free
Everything you need to get started.
- Log service records
- Track mileage & odometer
- 1 equipment/vehicle
- 1 upcoming reminder
- Equipment task board (5 tasks)
- Fuel tracking
- Work queue view
- Basic analytics dashboard
- PDF export
- Email support
Premium
For users who want to get the most out of their equipment.
- Everything in Free, plus:
- Service predictions & cost analytics
- Up to 20 equipment & vehicles
- Unlimited tasks
- Unlimited reminders with email alerts
- Recurring maintenance schedules
- Import service records from CSV or Excel
- Excel & PDF report exports
- Photo documentation for logs
- Priority support
Ultimate
For teams and enterprises that need advanced collaboration and customization.
- Everything in Premium, plus:
- Unlimited equipment & vehicles
- 1 plan covers your whole team - invite up to 4 members, each gets full Ultimate access
- Team task management & assignment
- Share equipment logs via link or QR code
- Custom branding for your team
- Dedicated support
Frequently Asked Questions
- EquipNote is a maintenance tracker to log services, track fuel, set reminders, and analyze costs for vehicles and equipment.
- Yes. We offer a free plan with 1 equipment and 1 upcoming reminder. Upgrade to Premium for up to 20 equipment, service predictions, import functionality, and more. Ultimate provides unlimited equipment and sharing capabilities.
- Free plan includes 1 equipment/vehicle. Premium allows up to 20 equipment. Ultimate provides unlimited equipment and all advanced features.
- Free plan includes 1 upcoming reminder. Premium gives you unlimited reminders for all your equipment.
- Yes. Log fuel fill-ups per equipment with volume, price per unit, total cost, odometer and notes. View trends and totals on the Fuel page.
- Yes. You can choose miles or kilometers, and we also handle hour-based equipment. Preferences are stored per account.
- Yes. Create reminders for specific dates or based on odometer/hours. We'll email you before service is due.
- Yes. Plan work as a task, then log it as a service record when it is done so completed work becomes part of the equipment history. You can also create follow-up tasks from a service log.
- Free plan includes basic PDF exports. Premium adds Excel exports and import functionality for maintenance logs from Excel and CSV files.
- Yes. Ultimate plan includes sharing via secure public links or QR codes for specific equipment to share with buyers, mechanics, or teammates.
- Premium feature that uses your maintenance history and equipment usage patterns to predict when services will be due, helping you plan ahead and avoid costly breakdowns.
- Absolutely. There's no lock-in. Cancel from your account settings and you'll keep access until the end of the period.
- We use industry-standard practices, authentication and encrypted connections. Only you control your account data.
Ready to Keep Your
Equipment Running?
Join maintenance professionals who use EquipNote to stay on schedule and avoid costly surprises.